Release 22.7.0.0 - July 2022

SmartFind Express is releasing a new enhanced substitute timekeeping solution in the 22.7 release. (SmartFind Express will be building an employee timekeeping solution in the future):

• District can configure substitute timekeeping feature, to be on the mobile app or web or both and allow entry of breaks on the job and ability to modify time entries up to certain time windows
• Substitute can check in and check out of the job on the job day and there can be restrictions on the least check in and max check out time.
• Substitute can enter the break times depending on, if breaks have been allowed by the district and the number of breaks configured.
• Substitutes can view and modify timekeeping entries up to certain configured time windows; if 'Modification window applicable to" = Completed time card entries, then non completed entries remain modifiable until completed.
• Timekeeping activity log to track the check in/check out/break entries.
• Standard job exports (on demand and transactional) can be configured to have the timekeeping data.
• Profile parameter to control which substitutes can use timekeeping solution and ability to bulk enable.
• View and Edit permissions within Menu access for Admins for timekeeping history. Editing window up to the timekeeping file not sent

Settings:

• Go to Parameters -> Timekeeping menu to find the District parameters. Substitute Time-keeping should be turned to Yes to enable substitute timekeeping feature for substitute mobile app and web.

• For allowing substitute to check-in slightly before the job start, Time before job start to allow check-in should be set to that minutes of your preference.

• Similarly for allowing substitute to check-out of the job some time after the job has ended, use the parameter Maximum time after job end to allow check-out.

• Substitute can be allowed to enter break times on the job and break duration will get deducted from hours worked. Number of breaks allowed on the job can be configured through Maximum number of breaks allowed (max 5).

• Through Add timekeeping data in job exports, additional fields of timekeeping entries will be added to standard job exports for job inquiry -> export -> Run now/Detailed export and Scheduled job exports.

• Substitutes can be allowed to modify their time entries or missed entries, up to time configured via Substitute allowed to modify timekeeping entries up to: and that will be applicable for one of completed time-card entries or completes & noncompleted time-card entries.

Enhancement has been made on the P1 and P3 import (using the PC1 and PC3 import formats) to remove an existing callback number from the profile of the substitute, by using the ~ sign in the callback number field in the import.

Enhancement has been made to remove the substitute pay rate from the job when the job is made NSR.

Job Shopping

Improvement

Enhancement to Job Offer Text

For text message job offers, text area in the text message has been enhanced to indicate within the job offer that the job has instructions. Based on the type of instructions (voice, text, attachments) that would be indicated within the job offer text so substitutes can view or hear the instructions on the web before making the job shopping decision.

SmartFind Express has few features which can be enabled or disabled on individual profiles. Whenever a new parameter was introduced (recently: enable new web interface, enable text message job offers), the profile Last Modified field updates by the same name of the user who would have last modified that profile. This has been corrected and any new profile parameter , when added, will result in showing PowerSchool support as the last modified name.

Reports

Improvement

Substitute Detail and Statistics Reports

Enhancement has been made to have the text messaging data (if substitute accepted job or declined it via Text) added to substitute statistics and detail reports.