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Once you log in to SmartFind Express, the main navigation for an operator includes the following.

Administrator: Create and manage absences, vacancies, communications, priority lists, and user profiles for your location(s).
System Operations: Maintain functionality and data across your system.
System Configuration: Configure the parameters and processes for the features that determine the usage of your system.
Parameters: Control the operation of many of the optional system features.

In most cases, these parameters are adjusted during installation so that the system operates at peak efficiency in your environment. Parameters are changed only when you wish to start or stop the use of an optional feature. Many SmartFind Express parameters interact with other parameters and features. The effect of changing a given parameter is not always obvious, especially when other parameters and features are involved. It is recommended that you make no changes to the system parameters unless you have discussed the proposed changes with a PowerSchool Services Representative and completely understand the effects of these changes.
Telephone: Configure and monitor incoming and outgoing lines and daily callout times.
Reports: Create a customized job, employee, and substitute reports, access saved reports, schedule reports, and generate on-demand reports for your locations.
Select Role: If you perform more than one role in SmartFind Express, select the desired role to access the appropriate menu options.
Profile: View and update your account information.
Help: Find instructions for completing the most common tasks in SmartFind Express.
AppSwitcher: Quickly access your account in other PowerSchool applications used by your organization.

Administrator Menu

The Administrator menu provides quick access to the tools you need to manage job, administrator, employee, and substitute information for your locations. As an administrator, you can enter absences for employees, create vacancies, and review job information for your authorized locations. You can also manage priority lists, create announcements, and view and update profile information. The following features are available from the Administrator menu:

Announcements - Create and access announcements for your authorized location.
Create Absence - Enter an absence for an employee. Employees should be encouraged to enter their own absences, but there may be times when an employee cannot perform this task.
Create Vacancy - Report vacancies by entering vacancy information, confirming the vacancy, and obtaining the job number.
Daily Job Count - Obtain the number of jobs per day for a selected reason and location.
Job Inquiry/Reports - Search for job detail information, print various job reports, and export job information.
Location Balances - View the allocation and remaining balances for location restrictions. Substitute allocation units and in-house filling restrictions limit substitutes that can be used for a given period at your location.
Priority Lists - Create and use Priority Lists in order to control the order in which substitutes are called.
Profile Inquiry/Reports - Search, review, modify, print, and export information on groups of employees, substitutes, and administrators. Create reports based on search results. Note: Only system operators can access administrator profiles.
Profile New - Create profiles with one or multiple roles: administrator, employee, and substitute. It is recommended that a profile be created for each person that will access the system. Note: Only system operators can create administrator profiles.
Absence Approval - Some absence reasons can be configured to require administrator approval before the absence can occur. The Absence Approval option provides access to absence approval requests, historical information on approval requests and enables administrators to approve/deny requests, search for requests and create Absence Approval reports.

Custom Banner or Logo

To add a custom banner or logo, verify the settings for the gif file:

Filename = custLogo.gif
Height = 60 pixels
Width = 400 pixels
Default Background = Transparent