Release 22.10.0.0 - October 2022

SmartFind Express has updated the look and feel for the Operator and Admin web view. The changes are also applicable to the old employee and substitute web view for districts not currently using the new employee and new substitute web. The menu options have moved to the left-hand side navigation, while personal information and sign-out options have moved to the blue circle button on the top right corner. The features and functionality stay the same.

Enhancement has been done to allow bulk changes on Finished and Verified jobs through a new import:

• This will work only for Finished jobs or Finished part of the job (days of the jobs which are in the past) even if that entire job may not be Finished. It can be used to assign a substitute to an unfilled finished job (or unfilled finished part of the job) or to replace a substitute on a finished job (or unfilled finished part of the job). It also works for verified jobs, but use caution to avoid issues in payroll if it is already processed.

• Import Format:  J|C|2|<Job Id>|<Start Date in YYYYMMDD format>|<End Date in YYYYMMDD format>|<Substitute Access ID>. For example, J|C|2|10224|20220909|20220916|9090|

• To make it easier to fill the entire finished job, without specifying the date range, the End date and Start Date can remain blank, which means the entire date range of the job will be considered. For example, J|C|2|10225|||9090|

SmartFind Express is simplifying and streamlining the absence approval feature for easier setup and use.

An enhancement has been done to the absence approval user groups feature. If the reason has been set for using the absence approval user groups at a particular level, and there is no match found based on location or classification with a group, or a group has no users, the absence approval routes to the location admins. This provides the flexibility of using absence approval user groups for certain combinations of locations and classifications while still using location admins for other sets of locations and classifications.

Enhancement has been done to add the employee schedule on the absence approval request email sent to the approving Admins/Operators so they can know the length of the absence from the email itself.

Enhancement has been for districts using the remote location feature where Non-Remote has been set as the default location type from the available options on the absence/vacancy creation form.

Resolved the issue when the S1 import (substitute schedule import) was used as an Add with the same schedule which existed on the substitute schedule, and it would give an error. The same schedule import with S1 will now pass through.

Create/Edit Job

Issue

Skyward Integration: Jobs Status Issue

Issue was resolved for the SFE-Skyward integration (for Districts using SFE and Skyward), where the job statuses in both the system did not tally, and it would display as canceled.

Create/Edit Job

Issue

Incorrect Reason for Multi-day Jobs

Issue was resolved for multi-day jobs where the change for a reason for an individual job segment would not display on the new employee web absence details view after the job was created.

Enhancement has been done on the new employee web, during absence creation, where selecting a date range for an absence that includes a non-work day, the employee receives a message to continue without the non-work day for the absence creation instead of displaying an error.

Issue has been fixed where substitutes with an inactive employee role could still view some of the dates for the employee role of their profile.

Issue has been fixed in the employee list report where the report name would wrap to the next row if the location or classification names were too long.

Enhancement has been done to add the new Disable Email Validation parameter on the General page for Parameters. If selected, the system disables the email validation feature and will not display the warning message for non-validated emails.

Issue has been fixed on the new employee web where the NSR field did not display while creating an absence if the user tried going back and forth several times on the absence creation form.

Enhancement has been done on the absence list view on the new employee web, where the first column is the Absence ID.

• For districts using absence approval, the approval status displays with the Absence ID.

• For districts not using absence approval, if the absence is canceled, the canceled status displays with the Absence ID.

The blue initials profile button, for personal information, role switching (if applicable), and sign-out has been moved on the mobile web view of the new employee web to match the layout of the web browser view. This will help it become easily accessible for employee users using the new employee web from their mobile devices.

Enhancement has been made to the E1 (employee work schedule) import to support employees with varying schedules on different days of the week. The E1 import can be run multiple times on the same profile, with blank data in the ‘days of the week’ field when data for some days is already populated.

For instance, if an employee has the same working times for Monday and Tuesday, but a different set of times for Wednesday, Thursday, and Friday. The E1 import can now be run twice for this employee by entering Y in the import for Monday and Tuesday in the first import and N for the other days. The next import needs to have data added for Wednesday, Thursday, and Friday by entering Y in the import against those days and blank for Monday and Tuesday.

Minor French language updates have been made on some of the texts on the new employee web.

Issue has been fixed where the auto-assign feature would work only when call-outs started instead of directly working after the job was created. When an absence is created from the new employee web, the auto-assign feature now triggers and the job does not wait for the call-outs to start.