Release 20.5.0.0 - May 2020

Product Updates

Product Area	Type	Summary	Release Note
Login	Improvement	Updated Login Terms Based on Authentication Method	Now the User ID and Password are displayed on the login page in terms based on the authentication method for the district. For example, it will display Email and Password, instead of User ID and Password, if the district has set Email-Password as the local authentication method.
Login	Improvement	Changed Workflow for Forgot PIN/Password	As part of security enhancements, now users will receive a link over their registered email address when they click Trouble Signing in. Clicking on the emailed link will take them to a new Reset PIN/Password page.
Profile	Improvement	Enhanced Profile View	The following changes were made to the profile view. Web User ID was renamed to LDAP Username, visible only when the district has LDAP authentication turned on. New field, Username, was added, visible only when the district has UN-PW (Username - Password) authentication turned on. Web Password was renamed to Password.
Jobs	Improvement	Added Step Number to Job Details	The job details page was enhanced by adding the step number of the search rule to the step field.
Jobs	Improvement	Enhanced Job Detail Form	Now an operator can modify the level and payrate for an assigned substitute on the job detail form.
Jobs	Issue	Resolved Issue with Extending Multi-Day Jobs	Fixed the issue where Tuesday and Thursday were getting removed from selection when updating a multi-day job.
Jobs	Issue	Fixed Approval Process for Split Job	Fixed the issue where the new job segment created upon splitting an approved job did not go back through the approval process.
Jobs	Issue	Corrected Assignment Notice to Unavailable Substitute	Fixed the issue where splitting jobs and assigning an unavailable substitute into the split, the unavailable substitute received an assignment confirmation email, even though not assigned.
Jobs	Issue	Resolved Error when Creating a Job	Fixed the issue of a 500 internal sever error being returned when Administrators or Operators were creating a job.
Communications	Issue	Corrected the Communications Sent when Changing a Job to NSR	Fixed the issues when a job having a substitute was modified to NSR, the assignment cancellation communication was not sent to the substitute, and a job cancellation communication was incorrectly sent to the employee when the job was still active.
Communications	Issue	Corrected Vacancy Cancellation Communication for Administrators	Fixed the issue where the parameter 'Assignment Cancellation Notice' was enabled for Administrators, but the vacancy cancellation email was not sent.
Mobile App	Improvement	Enhanced Mobile App Navigation	The following enhancements were made to mobile app navigation. New pages were added to the General tab: Locations, Classifications, Auto-Accept Settings (with acceptance time window, classification selection). New pages were added to the Personal tab: Email, Password, Contact information, Address. A Delete Unavailability option was added to Edit Unavailability page.
Reports	Improvement	Added Finished Filter to Today's Job Report	Finished was added to the job status filter list for the Today's Job report.
Reports	Improvement	Added Email to Employee Profile Inquiry Display	A new Email column has been added to the display table on the Employee Profile Inquiry page, displaying Yes or No, based on whether the profile has email entered or not. In the export to excel option, the excel will print the email address on the profile.
Reports	Improvement	Added Authentication Method to Login Audit Report	A new filter - Authentication Method - has been added to the Login Audit report to filter the report by the type of authentication used to log into SmartFind Express.
Reports	Issue	Added Time to Today's Job Report	Fixed the issue where the time of the report generation was not shown on the Today's Job report.
Reports	Issue	Corrected Reason Balance Report Format	Fixed the issue where reason balance tracking was set to days, but the excel format of the report displayed the time in hours.
Reports	Issue	Resolved Employee Reason Balances Report Error	Fixed the issue where the Employee Reason Balances report gave a HTTP Status 500 Internal Server Error.
Help	Improvement	Added Links to the Help Menu	Documents explaining bulk job modification and absence approval user groups were added to the How To: Documents section of the Help menu.
Administration	Improvement	Added Option for Identity Providers Mapping	A new option within Profile - Identity Providers Mapping - has been added for operators to modify the global identifiers for that profile for their single sign-on usage.
Administration	Improvement	Added Username to W1 Import Format	A new optional field - Username - has been added to the W1 (LDAP) import format for mass-updating usernames.
Administration	Improvement	Added Option to Restrict Substitutes from Working Vacancies	A new field - Restrict substitute from working vacancies - was added to the P1 and P3 profiles import.
Administration	Improvement	Added General Parameter for Import	A new parameter was added to control the communication to employee and substitute when a job gets cancelled by making the employee inactive via import. The new parameter is located within Parameters > General under a new section - Import Default.
Administration	Improvement	Added Impersonation Feature	A new feature to impersonate users was added to the profile page. This feature is available to operators (by default) and administrators who have impersonate permissions. There is separate impersonation access for each role a user has: Administrator, Employee, and Substitute.
Administration	Improvement	Security update: Masked PINs and Passwords on the Profile	PINs and passwords were visible on the profile. Now they are masked with dots for operators/administrators that have PIN view access. Those having modify access still can modify the PIN or password on the profile, but it will be shown as six dots.
Administration	Improvement	Increased Password Security (When system is configured to use password instead of pin)	Now passwords must be minimum 8 characters in length with minimum one alphabetic and one numeric or special character. The new password complexity configuration will apply to all newly created and modified passwords.
Administration	Improvement	Added Batch Import Support for Single Sign-On	A new import format has been added to support importing SSO profiles in bulk. The format can be used to add, modify, or delete SSO profiles. Also, SSO Profile has been added to the drop-down list of Import Type on the Manage Import File Records page, to enable filtering SSO profile imports.
Administration	Improvement	New Option to Control Display of Employee Reason Balances	A new checkbox has been added to a reason profile to enable/disable the viewing of employee reason balances.
Administration	Issue	Corrected Display of Details in System Activity Log	Fixed the issue where the system activity log did not have details of the change in the values of the telephone line - daily call-out times.
Administration	Issue	Fixed Assignment Cancellation Parameter	Fixed the issue where the parameter 'Allow Assignments to be cancelled' within Parameters > Substitutes was turned off, but substitutes were still able to cancel the jobs.
Administration	Issue	Removed Access to SMS Fields when Option is Off	Fixed the issue where substitutes were able to opt into SMS notifications when the district had set SMS to off.
Administration	Issue	Fixed Location Profiles Appearing in Location Groups	Fixed the issue when a new location profile was added to a location group, the search field did not return the correct location profile in the search result.
Administration	Issue	Corrected Profile Name in System Activity Log	Fixed the issue where the system activity log showed the incorrect profile name of the operator/administrator who used substitutes - set work units within Tools.