Managing Data Import Tool (DIT) User Access

As a District Administrator, you are responsible for ensuring that only authorized staff have access to your district’s Data Import Tool (DIT).
If an employee leaves the district or changes roles, their access must be removed promptly to prevent unauthorized data access.

With the DIT User Administration feature, you can:

• View all users with DIT access

• Add new users

• Remove users who no longer need access

• Grant District Administrator rights

Viewing Current DIT Users

1. Log in to Data Import Tool with your District Administrator account.

2. In the left navigation pane, select User Administration

3. The User List will display:

   1. Name

   2. Email

   3. Role

   4. Status

4. Review the list periodically — ideally once per month.

Adding a User to DIT

1. On the User Administration page, click Add User.

2. Enter the user's First Name and Last Name.

3. Click Save. The account will be created in a deactivated status.

4. To activate the user account:

   1. Click the pencil icon next to the user account.

   2. In the Edit User dialog box, toggle the Account Status to On and click the Create Link.

   3. Copy the generated link and click Save.

   4. Provide this link to the user to set up their email address credentials.

Removing a User from DIT

1. In the User List, locate the user.

2. Click the pencil icon next to their account.

3. Toggle Account Status to Off and click Save

4. The user will immediately lose access to DIT.

Making a user District Administrator

1. In the User List, locate the user.

2. Click the pencil icon next to their account.

3. Toggle District Admin to On and click Save.

4. The user will get the district administrator access for your district.

Best Practices

• Review the User List monthly to ensure only current employees have DIT access.

• Remove access immediately when users leave the district or change roles.

• Keep at least two active DIT users for coverage if one is unavailable.