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Create Absence

  1. From Administrator, choose Create Absence.
  2. Select Yes if a substitute is required. Otherwise, select No.
  3. Enter the employee's Access ID or click Name Lookup to search for the employee by name.
    • If you enter the Employee Access ID, click Continue.
    • If you use Name Lookup, click Search. Select the employee.

  4. Enter the Absence Information fields as needed.

    Budget Code displays based on the following conditions:

    • If the Reason requires a budget code. This field is required if the Reason is set up to report a budget code.
    • If the parameter Administrators can always enter a budget code is enabled on the Parameters - General tab, this overrides the default budget code that would have been assigned.

  5. If you want to specify a substitute, enter the ID or click Name Lookup. Select Yes if the substitute has already agreed to accept the job.

    This option is only available if the setting is enabled on Parameters - Jobs.

  6. Enter any Substitute Instructions or click Choose File for an attachment.
  7. Click Continue.

  8. Click Create Absence.

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